If you’re facing the task of writing a resume, you’ve come to the right place. Writing a CV can make anyone feel dizzy. Regardless of the skill, experience and number of recruitments. You go through your CV for the hundredth time and look for imps. Typos and errors sneaking into your CV, mistakes in the date range of your employment history. After all, so many things can go wrong! To help you minimize the stress of preparing your CV, we have compiled a useful cheat sheet for you. You will learn what it should contain and how to write a professional CV.
Does your CV feel professional? Check it out with us!
What a sample CV should contain and what to pay attention to when composing
If necessary, create a new email address specifically for your CV and recruitment. It is no problem for your friends to contact you at [email protected], but when applying for a job you must make sure that the domain on which the email is set up has a professional tone (Gmail will be a neutral option).
Compliance of the facts with the CV and profile on the portal
Nothing is lost in the network and it is impossible to hide. If you have a profile on a professional profile such as LinkedIn or GoldenLine, make sure that your employment history and other information contained in your CV correspond to those posted on these portals. People responsible for recruiting very often check candidate online profiles. They shouldn’t find anything there to make them turn red.
Periods of employment and education
Check your documents to see exactly when you passed your high school diploma or defended your diploma. In what years (and months) you worked for the given employer. Enter not only the dates of employment, but also the name of your former employer correctly in your CV. This will help the recruiter verify your employment history. It will also show that you are an orderly and specific person.
It may be a good idea to include links to your profile on a selected social networking site (professional of course) in your CV. If you run your website and it may be relevant for the position you are applying for, also provide a link to it in your resume. Recruiters can learn a lot of interesting things about us by quickly analyzing professional accounts. Especially if your employment history is described more broadly than in a concise CV. In addition, you can impress the recruiter, for example by belonging to industry groups and by making statements in discussions. Having your own website or online portfolio is almost a must for those applying for jobs in the creative industries.
Before placing links to profiles and your own websites in your CV, check them yourself. Make sure that the recruiter does not make a bad opinion about you after visiting them. The same applies to your private social profiles, as long as access to them is public. Social profiles should be audited to ensure that we have not placed information on them in the past that is offensive, obscene or otherwise unprofessional. Private views from our youth may overshadow our professional career in the future.
Recipient. So to whom are you sending your CV and message
If you know who is the person responsible for recruiting for a given position, make sure that you address them personally in correspondence. You can send your CV by e-mail or by traditional mail. In both cases, address the addressee personally. Don’t forget to use the appropriate salutations.
Make sure that the document is in a format with the appropriate extension (PDF is the standard). Very often the advertisement specifies the format in which the CV should be prepared. Check it out and send your CV in the required format.
The name of the CV file is of course important when applying for a job digitally. Save the name of the CV file as “Surname-First Name-CV” or “CV-Name-Surname. If there is a reference number in the advertisement, add it to the file name or enter the position you are applying for. A file with this name will look the most professional and, in addition, it will be easy to find among the CVs sent by other candidates.
Is your CV well written? Please make sure and try again.
Have you included all the basic information for contacting you: name, address, email address, telephone number.
Contrary to popular belief, the photo is not a required element, and in some countries (eg UK) it should not even be included in the CV. Nevertheless, in Poland it is common to include a portrait photo of a candidate in a CV. Make sure your photo is of good quality and relevant to your CV.
Depending on whether you are applying to a creative agency or financial institution, adjust your tone and vocabulary accordingly. You shouldn’t use one CV and send it to every employer. CV should always be slightly modified for the position you are applying for.
Personalization, or an individual approach
Your CV should be personalized to the position (and company) you apply for. It may be a good idea to take a few phrases (e.g. describing the ideal candidate) directly from the advertisement and place them in strategic places in the document (of course with common sense). The employer wants to see if you have experience where the company needs it.
It is more and more popular to include a short summary of your own experience and person. They are placed between personal data and professional experience. It is not necessary. However, if you do not plan to include such an introduction, it may be a good idea to list your core competencies here in brief. This will make it easier for the recruiter to assess whether you are a suitable candidate for the position.
Achievements and responsibilities
The description of your professional history should include not only the names of your previous positions, but also these two extremely important elements. What did you do in the job and what you achieved In addition to your duties, list your successes and achievements in the given position.
Use specific numbers
Use numbers and percentages for descriptive purposes whenever possible. For example, I increased the company’s sales results by 40%. I was managing a team of 10 people.
If you have been promoted and your responsibilities in the same company have increased, this should be reflected in your CV. Change of position should be dated and information about how your responsibilities and competences have changed after the promotion. Changing your position or expanding your competences in the company is a sign that the employer trusted you and that you were successful in your duties.
It may be a good idea to include not only the name of your previous company, but also some key information about its activities (e.g. industry, number of employees, stock market). The recruiter does not need to know your former employer and this key information will help him understand your work experience as described in your CV.
People want to work with those who will be fun to work with. By mentioning a hobby, you can gain the sympathy and interest of the recruiter. Perhaps someone in the company shares your interests. This can shorten the distance between you and the interviewer. Also become a show to show off from the good side. However, never stretch the facts and avoid generalities or clichés!
Consider using a template, it will make your CV look clean and professional. There are many sites where you can find a CV Template for download. The Apply website has divided the CV templates into helpful categories.
You cannot overdo it with creativity. First of all, the CV must be legible and its form adapted to the position and company.
The content of the CV must be legible and some fonts make it difficult to decode the content. It’s nice to be original, but don’t overdo it. Use only one font. The standard is: Times New Roman, Georgia, Garamond, Arial, Tahoma, Helvetica, Century Gothic. Available with MicrosoftOffice.
To make it easier for the person viewing your CV to quickly understand the content, use bullets, underlines, bolds. Of course, where it is justified and it looks good.
Format must be consistent, e.g. if you use bold for a job title, use it for all job titles.
Make sure consistency is also observed here. Align all text on both sides, ie justify it accordingly.
If you include links in your CV (e.g. to your portfolio, your own website, previous companies) make sure that they are active and that they will be redirected to the appropriate page after clicking.
Make sure the file is in a format with a common extension (PDF or editable .docx is recommended).
Does your CV give you the best chance of further participation in the recruitment process?
CVs are more and more often analyzed at the initial stage by automated systems that search for keywords in them. Make sure your CV includes the relevant terms mentioned in the advertisement, such as information about computer skills or programs.
The length of the CV depends on the experience gained, but the rule of thumb is 1 page for every 10 years of experience. Most people, however, fit on 1-2 pages.
Delete all information that is not useful in the application for the specific position you are applying for. Additionally, these days you might rather skip the mention of Microsoft Word skills
Is all information on your CV 100% correct? All of them. Employment history, responsibilities, education, but also information about interests.
Please make sure your CV is correct.
If you send your CV digitally (regardless of whether you attach a cover letter to your e-mail, it is time to send the CV yourself), it is worth editing the message accordingly.
Recipient of CV email
If you do not know the person you are writing to, start with “Ladies and Gentlemen”. If you know exactly who you are writing to, select “Dear Madam” or “Dear Sir”, respectively.
Title of CV email
In the subject line of your CV, enter the reference number (if provided in the advertisement) and the position you are applying for. This makes it easier for the recipient to recognize your message quickly from others received on the day.
“CV – Position, ref. no. offers or recruitment symbol ”
If you are applying from the employment agency, and not directly to the employer, add the name of the company in the title, if it is provided at this stage of recruitment.
Email content with CV
Many portals offer a template that you can automatically send straight from the website along with your CV. However, put yourself in the role of the person who then receives these e-mails. The usual formula “In response to an advertisement posted on the XYZ portal …” will not attract the recruiter’s attention, especially if he sees it several times a day.
Write something from yourself…
“Attached you will find a resume of a salesperson with many years of experience in the XYZ industry. I was interested in your job offer for the position of XYZ. I believe that with my qualifications and experience I will be an ideal candidate for this position. Sounds much better than a dry template from a formula.
Ask someone to read your CV before you send it out.
It’s always harder to find your own bugs. Ask a friend to take a look at the document. It will be much easier for him to catch mistakes, strange phrases, duplications, etc.
If you have reviewed your CV for the points we mentioned and everything is correct, it looks like you are ready to click “Apply”. So what are you waiting for? Find your dream job!