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How to write a thank-you note

How to write a thank-you note

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Make a list of everyone you need to thank. If your thank-yous are the result of a party in your honor, write down the names of those who sent or brought a bounty, whether it came by mail, email, carrier pigeon or in person. Then add in the friends who did anything to help out with the get-together—planning, decorating, running errands and so on.


Here’s the basic template for a good thank-you note along with a few sample phrases to get you commenced. (Need more help with what to write? Express your gratitude with these thank-you messages and ideas from Hallmark writers .)

1. Welcoming. Don’t leave behind to make sure you’re using the correct form and spelling of the person’s name, as well as anyone else’s mentioned in the note.

Two. Express your thanks. Begin with the two most significant words: Thank you.

  • Thank you so much for…
  • It made my day when I opened…
  • I’m so grateful you were there when…

Three. Add specific details. Tell them how you plan to use or display their bounty. It shows them that you indeed appreciate the thought that went into it. Even if it’s cold hard cash, describe how you’ll spend the stuff.

  • Here’s a picture of me with my fresh briefcase. I look so professional!
  • I can’t wait to use the bday money you sent to decorate my dorm room.
  • The going-away party meant so much to me. Having all my friends and family in one place was something I’ll never leave behind .
  • Four. Look ahead. Mention the next time you might see them, or just let them know you’re thinking of them.

  • We look forward to observing you next month at Lucy’s party.
  • Five. Restate your thanks. Add details to thank them in a different way.

  • Again, thank you for your generosity. I’m so excited about college. I’ll let you know all about it when I get lodged.
  • We felt so blessed that you made the tour to be with us on our wedding day. We can’t wait to see you again soon!
  • 6. End with your regards. “Sincerely” is a safe standby, but for closer relationships, you might choose a warmer option.


    Attempt to send your thank-you notes out quickly. For events such as parties and showers, a good rule of thumb is to send your cards out within a month after the event. If it’s later than that, commence your note with a brief apology. “I’ve been meaning to tell you…”

    Jeanne Field likes quilting, killer sudoku and washi-tape hoarding in her free time—which she has more of now that her Two kids are in college. She hopes to live 1,000 or so more years so she can make ALL the quilts.

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